THE CLUB CONSTITUTION INCORPORATING THE CLUB RULES
- Name – The name of the Club shall be Stockport 061 Motor Club Limited, hereinafter referred to as “the Club”.
- Objectives – The objectives of the Club are:
(a) To further the interests in, and provide members with information, advice and assistance on matters connected with motor sport and motoring in general, through meetings and other communications.
(b) To promote motor sport competition, in accordance with the rules of the Motor Sports Association (MSA), and social events.
(c) To be affiliated to the Motor Sports Association and other such bodies as the Committee may determine
(d) To monitor the administration of the laws and regulations affecting motor sport, motoring and motor vehicles, and to report any proposed action or scheme to the appropriate authority.
(e) To carry out activities authorised by the Memorandum and Articles of the Association of the Club.
(f) To afford members such benefits and privileges as it may be possible to arrange.
- Membership – The membership shall consist of the following:
(a) LIFE MEMBERS – Any member, who in the opinion of the Committee render the Club exceptional service, may be elected by the Committee as a life member, and will not be liable to pay annual subscription from date of election.
(b) INDIVIDUAL MEMBERS
(c) FAMILY MEMBERS – i.e. All members of one family residing at the same address
THE MINIMUM AGE FOR FULL MEMBERSHIP SHALL BE 14 YEARS OF AGE
- All members are eligible to take part in all Club activities, and all Full Members aged 14 years or over may attend General Meetings of the Club and may vote on all business conducted at such meetings.
- Applications for membership must be accepted by a majority of the Committee, and the appropriate subscription must accompany their application for membership. An applicant for membership shall be able to participate in the Clubs activities while their application is under consideration. Should the applicant for any reason not be accepted, the applicant shall forfeit any awards won during the above mentioned period and all entry fees and subscriptions paid to the Club shall be refunded in full.
- The club will not charge an entrance fee, but will require an annual subscription. The annual subscription to the Club will be agreed at each AGM and notified to the members in writing. The annual subscription will be free of charge for individual members under 25 years of age.
- Membership is for a period of 12 months from the date of joining. Any member who has not renewed their membership within 2 months of the date that their membership comes up for renewal shall cease to be a member of the Club.
- All members shall be provided with a copy of the Rules of the Club and membership card. Members must produce their membership cards when called upon to do so.
- The Committee shall have full powers to caution, request the resignation or ultimately expel any member whose conduct is considered to be prejudicial to the interests of the Club. Any such decisions will be taken at a Committee meeting, which the member shall be requested to attend, following careful consideration of the facts and on a majority vote, where the Chairman shall have a casting vote in the event of a tie. All communications with the member shall be in writing and prior to the meeting, state the case to be considered, and following the meeting, the decision of the Committee.
- Every member binds themselves to abide by the Rules of the Club, and any modification thereto made in conformity with such Rules, and to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these Rules.
- The name and address of the Club shall not be used by a member as their address for any trade, advertising or business purposes, or in connection with any legal proceedings.
- Trophies or any other property belonging to the Club and held by a member must be returned to the Club upon cessation of membership, or at the conclusion of the period for which they are held, or when so requested by the Committee.
- Committee – The Club shall be governed by a Committee consisting as a minimum of a Chairman, Secretary, Treasurer and 2 additional members.
- The Committee shall be empowered to co-opt from members of the Club additional members to the Committee or to co-opt from members of the Club to form sub-committees and to appoint representatives to such bodies as the Committee may decide. In the event of a vacancy occurring in the Committee or Officers, the Committee shall be empowered to appoint a member to fill the vacancy.
- The Chairman shall preside at all Committee and General Meetings. In the absence of the Chairman the Committee shall appoint one of its members to take the chair.
- The Committee shall meet whenever summoned by the Secretary, or the Chairman, or on a requisition signed by one half of the Committee. At Committee meetings 5 shall form a quorum. 7 days notice shall be given in writing for such meetings.
- Any member of the Committee who shall without reasonable explanation absent themselves from three consecutive Committee meetings will be understood to have resigned their position on the Committee. Any vacancy created as a result of this will be filled as per Rule 13.
- Annual & Extraordinary General Meetings – The Annual General Meeting (AGM) shall be held before April 30th each year. Extraordinary General Meetings (EGM) shall be called by the Committee or on the written requisition of not less than 10 fully paid members. 28 days notice shall be given of any General Meeting and 10% of the membership of the Club shall form a quorum. Non receipt of such notice by any member shall not invalidate the proceedings.
- General Meetings will be chaired by the Chairman and minutes recorded by the Company Secretary. In the absence of either of these officials the meeting will decide alternative officials for the duration of the meeting.
- Proposals for consideration at General Meetings shall be:
(a) Presented in writing to the Committee, a minimum of 21 days in advance of the General Meeting , signed by a proposer and seconder, both being fully paid up members of the club; or be proposed by the Committee.
(b) All proposals for consideration will be communicated to the members in advance of any General Meeting.
- The AGM shall:
(a) Receive a report from the committee on the activities of the club in the preceding year.
(b) Receive from the committee a statement of accounts, duly audited as required by the Memorandum and Articles of Association.
(c) Elect the Officers and Committee as listed at Rule 13 for the following year, by ballot if the number of nominations exceeds the number of places available. If this is not the case shall be elected en-bloc.
(d) Set the subscription rate for the year. The Committee shall advise the meeting of their recommendation for the level of subscription rate.
(e) Decide on proposals, which may have been duly submitted to the committee.
- Nominations for Officers and members of the Committee shall be presented together with the proposer, seconder and the nominee’s approval, to the Secretary not less than 7 days prior to the AGM.
- The Committee shall elect the President of the Club for the forthcoming year prior to the AGM.
- The new Committee shall elect the Vice Presidents of the Club for the ensuing year following the AGM.
- At all General Meetings a majority vote of members present and voting shall decide a resolution. The Chairman shall have a casting vote in the case of even voting.
- Rules and Regulations – Changes to the Memorandum or Articles of Association may only be made by Special Resolution at a general meeting in accordance with the Companies Act 1985.
- Under the Articles of Association the Committee are empowered to alter the Club Constitution, incorporating the Club Rules. Such alterations shall be notified to all members in writing.
- These Club Rules are in substitution for, and take precedence over, any previous Club Rules.
- Where there are conflicts between the various constitutional documents, regulations and rules then the hierarchy is as follows:
1st Company Legislation
2nd Memorandum of Association
3rd Articles of Association
4th Internal Constitution and Club Rules
5th Committee decision
6th subservient rules authorised and issued by the committee
- Club Finances & Property – Bank accounts shall be opened and maintained in the name of the Club. Designated account signatories shall be the Chairman, Secretary and Treasurer. No sum shall be drawn from the Club Accounts except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
- The Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
- The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
- The Club will maintain Public Liability Insurance for Motor Sports Clubs indemnifying the Club Committee and its members, acting properly in the course of the running of the Club, against any liability with respect to claims for damage to property or bodily injury incurred in the proper running of the Club.
- The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
- The Club Property shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer, who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minutes shall be conclusive evidence of such a decision.
- Dissolution – In the event of the Club being wound up, by resolution of a General Meeting, all challenge cups shall as far as is practicable, be returned to the original donors or their families. Any surplus assets on realisation, after the settlement of all debts, shall be disposed of in accordance with the Articles of Association.